A lawn care invoicing app that starts at the job sheet.
Your crews run a long list of properties every week, and one wet morning moves half of it. Foldrule keeps each property, its visits, the photos and the invoice on one job, so the office is not rebuilding the week out of text messages.
The same properties, week after week, in whatever weather shows up.
Mowing, edging, beds, mulch in the spring, leaves in the fall. A crew leaves the yard at seven with a list of properties and gets through what the weather allows. Half your clients never meet you in person, and the ones who do want to know why the invoice reads the way it does.
- Crews out on a list of properties every day
- Repeat visits at the same address all season
- Rain pushing today onto tomorrow
- Installs and cleanups quoted apart from maintenance
Your crew leader carries the real schedule
The schedule you set on Sunday night lasts until the first rain. A storm on Tuesday afternoon leaves two properties half cut, Wednesday is too wet to mow the low yards, and by Thursday the crew is working Tuesday’s list in a different order because the lots on the hill dried out first. Nobody in the office picked that order. The crew leader did, from the truck.
He also knows everything that never made it onto paper. The gate code at the yellow house. The dog on the corner lot that is no trouble if you latch the gate behind you. At the brick house you park on the street, because the driveway was just sealcoated. At the duplex you start on the side away from the bedroom, since the tenant works nights. When he takes a week off, the crew covering for him learns all of it the hard way.
Recurring schedules are not in the first release of Foldrule. If a property gets mowed every week, you add those visits to its job and put each one on the schedule yourself, a few weeks or a month at a time. When rain takes a day, you move the visits it took.
What does carry over is the note. The gate code, the dog, where to park and which side to start go on the property once, and any crew with a visit there reads them on the phone before they drop the trailer ramp. You may be shopping for a lawn care invoicing app because of the billing, but the property notes are what a fill-in crew opens first.
Visits you schedule, and move when it rains.
A job holds as many visits as the work takes. Put the visits you plan for a property on the schedule, then move the ones you lose to weather onto another day. The crew sees the change on their phones, and the office sees what actually got done.
- One job, many visits at the same property
- Rescheduled in a few taps, no retyping
- Assigned to the crew that is actually going
- Visits marked complete in the field, with photos
The crew works from a job sheet that does not need signal.
Lines, checklist and property notes are on the phone before they pull out of the yard. The back of a five acre property with no bars is fine. Photos, checked items and completed visits sync when the phone comes back.
- Offline job sheets, checklists and photos
- Before and after shots on each visit
- Notes the next crew can read
- Each member sees the work assigned to them
Invoice the property, not a guess.
Bill a visit the day it is done, or bill the whole job once the visits are in. The invoice uses the sales tax rate you set on that property, and anything paid ahead sits as client credit until you draw it down.
- Invoice one visit or the whole job
- Sales tax from the property address
- Prepayment and overpayment held as client credit
- Card, bank transfer, cash, check, Zelle, Venmo and e-Transfer
The big installs get a quote with options.
A patio, a retaining wall or a whole front yard is a different conversation from mowing. Put two or three versions on one quote, let the client choose in the portal and sign, and ask for a deposit before you order stone or plants.
- Options priced on one quote
- Approval and signature in the customer portal
- Deposit invoiced before materials
- Progress billing while the install runs
See all industries
Landscaping questions.
The ones that come up before a crew ever touches the app.
Can Foldrule set up a recurring weekly schedule for me?
Not at launch. You add visits to a job and place them on the schedule yourself, which is how a season of weekly mows at one property gets booked. Automatic recurring schedules come after launch.
Does it work out the driving order for my crew?
No. There is no route optimization in Foldrule. You decide the order of the day and each crew sees their visits, in that order, in the mobile app.
One client owns four properties. How does that work?
One client record holds all four properties, each with its own address, contact and tax rate. Jobs, visits, photos and invoices hang off the property the work happened at.
Is there a price book for landscaping?
Not a seeded one. HVAC, plumbing, electrical and handyman ship with a price book; landscaping starts from your own catalog of items, and we bring your current pricing over for you when you switch.
My crews speak Spanish. Does the app?
Yes. Each member picks English or Spanish for their own screen, and the client gets quotes and invoices in English or Spanish whatever the crew is using.
Can a client pay by e-Transfer?
Yes, in Canada. You record the e-Transfer against the invoice the same way you record cash, check, Zelle or Venmo, and card or bank transfer online runs through your own Stripe account.
Have it ready before the first cut of the season.
Foldrule is pre-launch. Ask for early access, and when it opens we move your client list, your properties and your pricing across for you.